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Tips and Tricks for End Users

While most people might know almost everything they need to know about Microsoft Teams, there are still a few tips and tricks that everyone can benefit from. Microsoft Teams has become a powerful application that allows people to chat, video call, share files, and much more.

Microsoft Teams also allows you to set up multiple channels, which are discussion areas for your team, and allows you to integrate other Microsoft apps like, Word, SharePoint, OneNote, etc. The following tips will help you get more out of Microsoft Teams than what you might already know!

  1. Title Your Chat Exchanges
    • To have a chat stand out, give it a title!
    • Click on the pencil at the top next to the member names and enter the title you desire.
  2. Use the Mobile Apps for On-The-Go Messaging
    • Mobile Apps keep things simple, especially for team chats and channels.
  3. Bookmark a Message Or Content
    • If you need to come back to a message or attachment, click on the bookmark icon in the chat. To find the bookmarked chats, type “/saved” in the search bar.
  4. Marking Messages Unread
    • Sometimes you see a message but cannot act on it right away. Marking a message as unread will help you remember to go back to it later when you are able to take action.
    • In your message, click on the ellipses then in the pop-up window, click “Mark as unread”
  5. Do Not Disturb
    • If you need some time to focus and stop the noise, setting your status to “Do Not Disturb”.
    • Type in “/dnd” in the search box. To switch it off, type in “/available”
  6. Dragging and Dropping Your Teams to Order Them the Way You Want
    • Projects and priorities change every day. Moving your team order allows you to put more important priorities at the top and move them when you need to.
    • Click and drag the team you’d like to move. Once it turns grey, move the team up or down.
  7. GIFs
    • GIFs lighten up the mood and let everyone have some fun!
    • In the “Type a new message” box, click on the GIF symbol and type in the GIF you are looking for.
  8. Using the /goto Command to Quickly Jump to Teams
    • Stop the searching and navigate directly to a team or channel.
    • In the search bar, type “/goto”, then type the team and channel you’d like to go to.
  9. Stickers
    • Sending/personalizing stickers is a perfect way to message a teammate
    • Click on the smiley face, pick your sticker theme (anything with the pen allows you to write in your own content). Finish picking/creating and send!
  10. Use Keyboard Shortcuts
    • By simply pressing the “R” key on your keyboard, you can reply to a thread in the Teams app.
    • Pressing Alt-A in Windows (Option-A on a Mac) will allow you to quickly attach a file to a message.

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