Achieving desirable team efficiency has become a challenge these days. With team members scattered around the country or even worldwide, it is far more difficult to get everyone on the same page and accomplish good results. However, the minor setbacks we might be experiencing right now are not a reason to feel demotivated. In fact, there are ways to improve team efficiency through an online platform such as the most popular Microsoft Teams solution. Here are tips on how to keep your team happy and efficient while working remotely.
#1 Set Up Meeting Times
Clear communication is the key to success and efficiency both inside and outside the traditional workplace. However, communication becomes a lot more challenging when it cannot be done in person. In this case, teams should communicate via online video meetings and chats, both of which can be done through Microsoft Teams. One way to increase efficiency in this field is to set up strict meeting times and stick to them each week. This will create a positive habit and a better sense of communication within the team.
#2 Collaborate on Files
Working together can make team members feel more included in the group, as well as less stressed about their assignments. Good collaboration is crucial for teams that wish to achieve greater results, although it might be challenging to do outside the office. Luckily, Microsoft Teams allows you to use different channels to collaborate on files and work on them at the same time as your colleagues. This feature allows for better efficiency, easier file sharing, and overall better communication.
#3 Use Filtering
One of Microsoft Teams features that can significantly improve work efficiency is filtering. This tactic can be used to minimize distraction while working and using this platform. Namely, Microsoft Teams allows you to filter chats and content so you can only see messages and files relevant to your work and tasks. That way, instead of seeing everything that is going on, you will only see the things you should be focusing on. The best way to use filtering on the platform is to filter out all your mentions so you can easily follow up with messages that were sent directly to you.
#4 Use Stickers and Gifs
Lastly, online communication can become challenging after a while, especially if you don't know the person you are talking to. Since it is far more difficult to express feelings and tones of voice online than it is in person, chances are you will run into misunderstandings and complications. One way to avoid these is to use stickers and gifs to convey your message in more detail. That way, the other person will be able to fully understand what you have in mind. By removing unwanted misunderstandings, you will increase team efficiency by at least 50%.
An online platform such as Microsoft Teams can serve as a great tool to track and increase efficiency. From motivating team members to communicate and collaborate on files, there are plenty of ways you can include everybody in essential activities to make sure your team is moving in the right direction.