Microsoft offers a plethora of great tools for remote workers and teams scattered around different locations. As one of the most well-known providers of teamwork-related software, Microsoft went out of its way to create relevant and convenient features for its users. Unfortunately, staying organized while working through online hubs can be quite a challenge. Conversations can get lost, files can get mixed up, and the entire system can shut down in case of an emergency. Now that you have that in mind, here are four best practices for organizing teams using Microsoft tools.
#1 Create Clear Groups
After all, this highly popular platform is called Teams for a reason. You cannot organize a team without setting up clear groups on the hub. It is best to start small and work your way up to a full team just in case you still have some scaling to do in the company. Make sure not to create duplicates, that is, multiple groups with the same members, as that can lead to confusion and lower productivity rates. Instead, keep a single team organized with different groups and topics, which leads us to our next tip!
#2 Set Up Channels
What’s great about Microsoft Teams is that it allows you to set up different channels within a single team. A channel is a fancy name for a new conversation. For example, you can set up several channels or conversations within one team so it is easier to for the members to find the content they are looking for. However, make sure all channels are properly labeled with clear descriptions, just so you can avoid confusion in the future. Setting up different channels and using each one accordingly will help you keep your team organized even though they’re not located in the same place.
#3 Create Weekly/Daily Meetings
It is easy for people to lose track of their tasks and responsibilities when working from home, especially if they don’t have anyone monitoring their activities. That is why it is a good idea to set up weekly, bi-weekly, or even daily meetings where you can discuss the team’s progress and expectations. By doing so, you will hold them accountable for their actions, which will keep the employees motivated and more likely to push forward in their work. Microsoft Teams allows you to carry out these video meetings all in one platform so you don’t have to set up multiple accounts on different tools. However, remember that there’s more to it than a simple video chat feature.
Take It One Day at a Time
Getting used to working remotely can take time, both for companies and employees who are now working from home. Luckily, we have all the tools we need to spend our time efficiently even while working outside the office. With that said, as long as you know how to keep your team organized and how to leverage the best Microsoft Teams features, your company’s progress and success won’t be impacted by the current situation.