Did you know that an average executive, in the year 2011, receives and sends about 112 messages a day? And you can be sure that the number will only go up in time. Some of these emails could contain sensitive data and as a business, you’d not only have to store it but you’d also have to make sure that there are no legal threats to your business. By the way, we didn’t even get started with possible malware attacks, phishing, and other security issues.
So, what’s a company to do? Could Cloud-based email archiving be the solution? Let’s find out:
Low cost approach to enterprise email
SaaS is beautiful – it costs lowers, it’s easier, and a major of IT headache can be outsourced. What might otherwise cost anywhere from a hundreds of thousands of dollars to almost a million, would cost almost nothing, thanks to the cloud. Whatever costs you incur are fairly predictable so it allows you to budget around the expense and plan your investments. You don’t need large IT staff just to manage email, comply with federal requirements, and to storage email messages on secure servers.
Archiving made simple, and scalable
A typical organization would have anywhere from 11 MB per user/day (2011 stats) of archiving to handle. This number is pegged to grow up to 15 MB per user/per day by 2014, according to research from the Radicati Group, Inc. Our experience tells us any this kind of scaling is almost impossible without radical upgrades to network infrastructure (not to mention resources used and the time spent). Hosted email solutions, on the other hand, obviates your need to do this yourself and allows rapid scaling, if you need to while allowing you to provision new users in a matter of minutes.
Security? Got no worry
Hosted email solutions have security best practices such as encryption already built it. Storage facilities have backups for power failures, emergencies, and any other externalities that could derail businesses. Anyway, depending on a physical data center in your own building is just Plan A – whatever happened to plan B, C, and D? Your data deserves multiple plans to ensure protection, security, and safety.
Ensured storage space and compliance
SEC compliances, for instance, is better achieved when data is stored on a secure, third-party facility. Also, given the flat per-user fee with unlimited data storage along with bandwidth. Mitigate risks, adhere to compliance, and keep your data secure by leveraging a trusted cloud-email archiving solution – all without investing upfront or worrying about legalese.
Even more bang for your buck
Would you like your email – and resident data within – to remain tamper-proof? Would you need services such as data loss prevention, email continuity, email communication monitoring in real-time, almost no down time, and ensured compliance – all this with a simple subscription model to retain such services? Cloud-based email archiving solutions provide with you a host of complimentary services such as these along with all the benefits above.
If you are concerned about your email archiving, nothing beats the sheer scalability, lower cost, redundancy, and continuity that the cloud provides.
What do you think?
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